Savanna CarWash Operations Portal

Day

Vehicles in

—

checked in

On the yard

—

being worked on

Ready

—

awaiting collection

Takings

—

collected

Held for payment

—

cannot be released

Avg turnaround

—

drive-in to drive-out

Vehicles through the yard

by hour

Where every vehicle is

Loading…

Needs attention

Vehicle	What	Detail	Where
Nothing needs you right now.

Money in by mode

today

The business, last 30 days

Both lines of work, the money, and what it cost in stock

Car wash

—

washes billed

Carpet care

—

pieces cleaned

Invoiced

—

raised

Collected

—

actually banked

Outstanding

—

still owed

Stock

—

value on hand

Revenue by day

car wash against carpet care

Best customers

Customer	Invoices	Spent
No invoices in this period.

How customers paid

Needs buying

Item	Store	Short by
Nothing below reorder.

Busiest hours

Show

Counters run against the ETA promised at check-in

Loading bays…

Waiting for a bay

Vehicle	Service	Waiting
Nothing waiting.

Ready for pickup

Vehicle	Customer	Due	Status
Nothing ready.

Collected today

Vehicle	Customer	Paid	Out
Nothing collected yet.

Check in a vehicle

Customer, vehicle and services — one pass

Customer

Mobile

Terms

Vehicle

Plate

Make

Class

Colour

Services

Pick a vehicle class to see rates.

Bay & crew

Bay

Attendants

This visit

No services picked yet.

Total0KES

Ready by—

Creates the customer, the vehicle and the job together. Nothing is invoiced until quality check passes.

Stage

Payment

Bay

Attendant

From

To

Jobs

Job	Vehicle	Customer	Services	Stage	Bay & crew	ETA	Total	Paid	Due	Payment
No jobs match these filters.

Open a job from the Jobs list.

⏱️ Job Status Timeline

Live vehicle progress from intake to departure

Job card

Tick what was done. Mark anything this car did not need as N/A.

Nothing loaded.

📸 Before & After Detailing Photos

⭐ Customer Review & Rating

No review recorded yet.

Progress

0/0activities done

Still open

—

Quality check will not accept this vehicle until every line is ticked or marked N/A.

Pick a job awaiting a check.

Services being billed

Tick each one you can confirm was actually delivered. The customer is invoiced for exactly this list, so an unticked line blocks approval.

Nothing loaded.

What the attendant recorded

—

QC remarks

Approving will

Raise the invoice— once only, never twice
Mark the job donework status flips to Done
Email the invoice PDFto the customer
Tell the customerbill raised, and the car is ready

Rework clears the job card, so the crew must confirm again what they redid.

Collected today

—

Awaiting the customer

—

Held for payment

—

Unmatched receipts

—

Send a prompt

Job

Phone

Amount (KES)

Prompt for the full headline total, the balance owed, or any custom amount.

M-Pesa prompts

Prompt	Job	Customer	Phone	Amount	Status	Receipt	Sent
No prompts sent yet.

Unreconciled Cash

KES 0

0 unallocated transactions

Unpaid Open Invoices

KES 0

0 invoices awaiting settlement

Reconciled Recently

0

Matched payment entries

💳 Payment & Bank Reconciliation Center

Match unallocated M-Pesa / Bank receipts to open Sales Invoices and customer accounts

Receipt	Payer Name	Phone	Amount	Reference	Status / Reason	Received	Action
Everything has been matched.

Invoice	Customer	Job Reference	Date	Total	Balance Due	Status	Action
No open invoices.

Receipt	Amount	Phone	Matched Invoice	Payment Entry	Status	Matched On
No recent reconciliations.

Vehicles that cannot be released

A vehicle leaves only when its invoice is settled, or the customer is on Credit terms

Job	Vehicle	Customer	Terms	Bill	Due	Ready since
Nothing is being held.

Invoiced

—

Settled

—

Outstanding

—

On credit

—

Status

From

To

Invoices

Raised at quality check — never at check-in, and never twice for the same job

Invoice	Job	Customer	Vehicle	Date	Total	Paid	Outstanding	Status
No invoices match.

Search

Terms

Tier

Customers

Customer	Phone	Tier	Terms	Visits	Lifetime	Owing	Last visit
No customers match.

Customer

From

To

Visits

Checked in, worked on, billed, collected

Visit	Customer	Vehicle	Checked in	Services	Worked	Turnaround	Bill	Due	Payment	SLA
No visits in this range.

Search

Class

Vehicles

Plate	Make & model	Class	Owner	Colour	Visits	Last seen	Where
No vehicles match.

Vehicle make profiles

Picking a make at check-in fills the service in by itself

Make	Default class	Signature wash	Add-ons	Active
No make profiles yet.

On shift

—

Commission earned

—

Approved, awaiting payout

—

Paid this month

—

Attendants

Attendant	Role	Status	Jobs	Work billed	Commission	Commission status	Avg per car
No crew on the roster.

Commission payouts

Commission is approved once the invoice it came from is fully settled

Payout	Attendant	Period	Jobs	Amount	Status	Sent by
No payout runs yet.

Period

A bay counts as in use only while a live job is holding it

Bays in use

—

Jobs through today

—

Avg time in a bay

—

Busiest bay

—

Every bay

Today is today; Avg, Value and Utilisation follow the period above

Bay	Status	In the bay	Occupied since	Today	Avg	Value	Utilisation
No bays configured.

Bay

From

To

Occupancy history

A bay's live status is overwritten by the next vehicle; this is the record that survives it

Bay	Job	Customer	Vehicle	In	Out	Duration	Reason	Crew	Value
No occupancies in this range.

Report

From

To

Result

Every Car Wash and Carpet Care report, runnable here

Pick a report and press Run.

Period

Revenue

—

Vehicles washed

—

ETA met

—

Outstanding

—

Revenue by day

Where the money came from

Service	Jobs	Revenue	ETA met
No data for this period.

How customers paid

Busiest hours

Attendant leaderboard

Attendant	Cars	Billed	ETA met
No data.

Wash activities

The array the attendant's job card is drawn from

Activity	Stage	Always on card	Tied to service	Order	Active
No activities configured.

Price matrix

Rate and duration per service, per vehicle class

Service	Vehicle class	Rate	Duration
No rates configured.

Alerts sent

Every alert is logged before delivery is attempted

Event	Job	Customer	Channel	Status	Sent
No alerts sent yet.

⚡ Carpet Operations Command Center — Today's Tasks

Live queue status across all staff-driven carpet workflow stages

📋 NEW REQUESTS

0

🚚 PICKUPS

0

🧼 CLEANING

0

☀️ DRYING

0

🔍 QC PENDING

0

🚛 DELIVERIES

0

Jobs in shop

—

Ready to deliver

—

Open requests

—

Value in shop

—

Intake by day

Where the work is

Stage	Jobs
Nothing in the shop.

Pieces by type

Rider performance

Rider	Trips	Done	COD
No trips yet.

Requests by status

Status	Count
No requests.

Status

Collection requests

Request	Customer	Pickup	Window	Rider	Status	Pieces
No collection requests.

🧽 Staff Carpet Intake & Request Details

Enter requests received via Phone, WhatsApp, Walk-in, or Corporate channels

Request Channel

Customer

Phone Number

Email Address

Customer Type

Priority

🚚 Pickup Logistics

Pickup Required

Pickup Area / Neighborhood

Pickup Fee (KES)

Pickup Address & Apt/House No.

Preferred Pickup Date

Preferred Pickup Time

🚛 Return / Delivery Logistics

Delivery Required

Return address same as pickup

Delivery Area

Delivery Fee (KES)

Delivery Address

Customer Special Instructions & Access Codes

🧶 Carpet Items & Quotation

Automatic dimension calculation & pricing engine

💰 Estimated Quotation Breakdown

Cleaning Charges: KES 0

Stain Treatment: KES 0

Pickup Fee: KES 300

Delivery Fee: KES 300

Grand Total: KES 600

Collection requests

Request	Customer	Phone	Pickup	Rider	Status	Received
No requests logged.

Stage

Carpet jobs

Job	Customer	Pieces	Stage	Payment	Terms	Total
No carpet jobs.

📊 Carpet Lifecycle & Stage Progress

Full 14-stage staff-driven operational tracking

🧶 Carpet Pieces & Condition Assessment

Tag / Piece	Type & Fabric	Dimensions & Area	Rate	Amount	Condition & Stains	Stage
No pieces recorded.

📸 Before & After Restoration Photos

⭐ Customer Review & Rating

No review recorded yet.

📋 Job & Logistics Details

📦 Order Tracking

Live customer order progress and milestone updates

Customer

—

Carpets

—

Order Total

—

Expected Ready

—

ORDER COMPLETION 0%

📸 Before & After Cleaning Showcase

⭐ Rate Your Experience

How satisfied are you with the cleaning quality and service?

★ ★ ★ ★ ★

5 / 5 — Excellent

This is a service complaint / issue

Awaiting quality check

Job	Customer	Pieces	Total
Nothing waiting.

Status

Type

Rider trips

Trip	Type	Rider	From	To	Status	COD
No trips.

Ready to go out

A job leaves once its gate is cleared

Job	Customer	Deliver to	Terms	Balance
Nothing ready for delivery.

Filter View

Map Style

🏢 Company Hub: Main Workshop — Nairobi 10 km service zone

Loading live logistics…

🛵 Active Logistics & Rider Transits

Real-time GPS pings and transit legs

Trip	Type	Rider	Status	Pickup / Dropoff	Last ping
Nothing on the road.

Carpet register

Every piece ever tagged, and whose it is

Tag	Customer	Label	Material	Colour	Area
No carpets tagged.

Store

Show

Stock value

—

Below reorder

—

Consumed (30d)

—

Cost to restock

—

Stock in Hand

Item	Store	On hand	Reserved	Incoming	Reorder at	Status
Nothing in stock.

Store

Below reorder level

Ordered by what is closest to stopping work

	Item	Store	On hand	Short by	Suggested	Last paid	Supplier
Nothing needs buying.

Open purchase orders

Order	Supplier	Ordered	Due	Status	Received	Total
No open orders.

Material requests

Request	Raised	Needed by	Type	Status	Ordered
No open requests.

Supplier bills outstanding

Bill	Supplier	Posted	Due	Total	Outstanding
Nothing outstanding.

Consumption

What the two stores actually issued

Item	Quantity	Value	Store
Nothing issued in this period.

Burn by day

By store

Store	Value
No movement.

Search

Show

Staff accounts

Roles, passwords and impersonation — the Desk User form, here

Name	Email	Roles	Desk	Last active	Status
No users.

Bay

Period

Vehicles through

—

Cash generated

—

Average minutes

—

Utilisation

—

Vehicles and cash by day

Busiest hours

By vehicle class

Class	Jobs	Value
No data.

Best customers

Customer	Visits	Spent
No data.

Every occupancy

Job	Vehicle	In	Duration	Total
No history.

Attendant

Period

Jobs worked

—

Credited value

—

weighted by crew split

Trips run

—

Commission paid

—

Work by day

What they do most

Activity	Times	Last
No activity logged.

Jobs worked

Job	When	Customer	Vehicle	Bay	Share	Credited	Status
No jobs.