Savanna CarWash Operations Portal

Day

Vehicles in

—

checked in

On the yard

—

being worked on

Ready

—

awaiting collection

Takings

—

collected

Held for payment

—

cannot be released

Avg turnaround

—

drive-in to drive-out

Vehicles through the yard

by hour

Where every vehicle is

Loading…

Needs attention

Vehicle	What	Detail	Where
Nothing needs you right now.

Money in by mode

today

The business, last 30 days

Both lines of work, the money, and what it cost in stock

Car wash

—

washes billed

Carpet care

—

pieces cleaned

Invoiced

—

raised

Collected

—

actually banked

Outstanding

—

still owed

Stock

—

value on hand

Revenue by day

car wash against carpet care

Best customers

Customer	Invoices	Spent
No invoices in this period.

How customers paid

Needs buying

Item	Store	Short by
Nothing below reorder.

Busiest hours

Show

Counters run against the ETA promised at check-in

Loading bays…

Waiting for a bay

Vehicle	Service	Waiting
Nothing waiting.

Ready for pickup

Vehicle	Customer	Due	Status
Nothing ready.

Collected today

Vehicle	Customer	Paid	Out
Nothing collected yet.

Check in a vehicle

Customer, vehicle and services — one pass

Customer

Mobile

Email

ID Number

Terms

Vehicle

Plate

Make

Class

Colour

Services

Pick a vehicle class to see rates.

Bay & crew

Bay

Attendants

Valuables & Personal Items

Valuables Found in Vehicle Recorded for customer accountability and staff security

This visit

No services picked yet.

Total0KES

Ready by—

Creates the customer, the vehicle and the job together. Nothing is invoiced until quality check passes.

Stage

Payment

Bay

Attendant

From

To

Jobs

Job	Vehicle	Customer	Services	Stage	Bay & crew	ETA	Total	Paid	Due	Payment
No jobs match these filters.

Open a job from the Jobs list.

Requested Services

Services requested by customer upon intake

Service	Duration	Price (KES)
No services loaded.

Attendant & Bay Assignment

No attendant assigned.

Valuables Found in Vehicle

Items found or declared in this vehicle

💎

Customer Valuables / Declared Items

None recorded.

Service Actions

One-click workflow

Current Status

—

Simple 3-step workflow: Attendant assigned → Mark Service Done → Confirm Payment → Release Vehicle.

Pick a job awaiting a check.

Services being billed

Tick each one you can confirm was actually delivered. The customer is invoiced for exactly this list, so an unticked line blocks approval.

Nothing loaded.

What the attendant recorded

—

QC remarks

Approving will

Raise the invoice— once only, never twice
Mark the job donework status flips to Done
Email the invoice PDFto the customer
Tell the customerbill raised, and the car is ready

Rework clears the job card, so the crew must confirm again what they redid.

Collected today

—

Awaiting the customer

—

Held for payment

—

Unmatched receipts

—

Send a prompt

Job

Phone

Amount (KES)

Prompt for the full headline total, the balance owed, or any custom amount.

M-Pesa prompts

Prompt	Job	Customer	Phone	Amount	Status	Receipt	Sent
No prompts sent yet.

Receipts that matched no job

Allocate each one to the job it belongs to

Receipt	Payer	Phone	Amount	Reference	Why	Received
Everything has been matched.

Vehicles that cannot be released

A vehicle leaves only when its invoice is settled, or the customer is on Credit terms

Job	Vehicle	Customer	Terms	Bill	Due	Ready since
Nothing is being held.

Invoiced

—

Settled

—

Outstanding

—

On credit

—

Department

Status

From

To

Invoices

Raised at quality check — never at check-in, and never twice for the same job

Invoice	Job	Customer	Vehicle	Date	Total	Paid	Outstanding	Status
No invoices match.

Search

Terms

Tier

Customers

Customer	Phone	Tier	Terms	Visits	Lifetime	Owing	Last visit
No customers match.

Customer

From

To

Visits

Checked in, worked on, billed, collected

Visit	Customer	Vehicle	Checked in	Services	Worked	Turnaround	Bill	Due	Payment	SLA
No visits in this range.

Search

Class

Vehicles

Plate	Make & model	Class	Owner	Colour	Visits	Last seen	Where
No vehicles match.

Vehicle make profiles

Picking a make at check-in fills the service in by itself

Make	Default class	Signature wash	Add-ons	Active
No make profiles yet.

On shift

—

Commission earned

—

Approved, awaiting payout

—

Paid this month

—

Attendants

Attendant	Role	Status	Jobs	Work billed	Commission	Commission status	Avg per car
No crew on the roster.

Commission payouts

Commission is approved once the invoice it came from is fully settled

Payout	Attendant	Period	Jobs	Amount	Status	Sent by
No payout runs yet.

Period

A bay counts as in use only while a live job is holding it

Bays in use

—

Jobs through today

—

Avg time in a bay

—

Busiest bay

—

Every bay

Today is today; Avg, Value and Utilisation follow the period above

Bay	Status	In the bay	Occupied since	Today	Avg	Value	Utilisation
No bays configured.

Bay

From

To

Occupancy history

A bay's live status is overwritten by the next vehicle; this is the record that survives it

Bay	Job	Customer	Vehicle	In	Out	Duration	Reason	Crew	Value
No occupancies in this range.

Report

From

To

Result

Every Car Wash and Carpet Care report, runnable here

Pick a report and press Run.

Department

From Date

To Date

Car Wash Operations & Financial Summary

Real-time departmental operational status, P&L, stock balances, aging debts & cashflow

Waiting0queued

In Progress0being washed

Ready for Release0washed & pending release

Released Today0completed & out

1. Profit & Loss Statement (Based on Purchases Made)

Revenue vs. Store Purchases & Expenses

Service RevenueKES 0.000 invoice(s)

Purchases MadeKES 0.00store purchases

Staff CommissionsKES 0.00crew payout

Net ProfitKES 0.000.0% margin

Purchases Breakdown

Item	Quantity	Total Cost (KES)
No purchases recorded in this period.

Profit Margin Analysis

Revenue vs Purchases & Expenses

0.0%

Net margin calculated after direct stock purchases and attendant commission expenses.

Stock Balances by Store

Current inventory levels in dedicated warehouse

Item	Unit	In Stock	Reorder Level	Shortfall	Stock Value
No stock items in this store.

Aging Debts Summary

0-30 Days

KES 0.00

31-60 Days

KES 0.00

61-90 Days

KES 0.00

90+ Days

KES 0.00

Total Outstanding: KES 0.00

Outstanding Invoices (Aging Debts)

Invoice	Customer	Posting Date	Due Date	Total	Outstanding	Age (Days)	Bucket
No outstanding debts for this department.

2. Daily Commissions & Cashflow Statements

Commission earned from sales made today & cashflow by payment method

Daily Commission Report

Based on sales made that day

Staff Member	Jobs Serviced	Total Sales	Commission Earned
No commissions recorded for today.

Cashflow by Payment Method

Inflows grouped by method used

Payment Method	Transactions	Inflow (KES)
No payments received in this period.

Profits Made per Payment Method

Revenue minus allocated purchases & commissions per method

Payment Method	Transactions	Revenue	Allocated Expenses	Net Profit	Margin %
No payments in this period.

Wash activities

The array the attendant's job card is drawn from

Activity	Stage	Always on card	Tied to service	Order	Active
No activities configured.

Price matrix

Rate and duration per service, per vehicle class

Service	Vehicle class	Rate	Duration
No rates configured.

Alerts sent

Every alert is logged before delivery is attempted

Event	Job	Customer	Channel	Status	Sent
No alerts sent yet.

Jobs in shop

—

Ready to deliver

—

Open requests

—

Value in shop

—

Intake by day

Where the work is

Stage	Jobs
Nothing in the shop.

Pieces by type

Rider performance

Rider	Trips	Done	COD
No trips yet.

Requests by status

Status	Count
No requests.

Status

Collection requests

Request	Customer	Pickup	Collection	Delivery	Payment	Status	Total
No collection requests.

Collection details

A pin beats an address typed over the phone

Customer

Contact phone

Collection Date

Delivery Date

Payment Method

Pickup address

Return address

Window from

Window to

Notes

No pin dropped yet.

Pieces to collect

Counted and measured at the door

Collection requests

Request	Customer	Phone	Collection	Delivery	Payment	Status	Received
No requests logged.

Stage

Carpet jobs

Job	Customer	Pieces	Stage	Payment	Terms	Total
No carpet jobs.

Pieces

Tag	Material	Area	Rate	Amount	Stage
No pieces.

Job

Awaiting quality check

Job	Customer	Pieces	Total
Nothing waiting.

Status

Type

Rider trips

Trip	Type	Rider	From	To	Status	COD
No trips.

Ready to go out

A job leaves once its gate is cleared

Job	Customer	Deliver to	Terms	Balance
Nothing ready for delivery.

Show

On the road

Trip	Type	Rider	Status	Last ping
Nothing on the road.

Carpet register

Every piece ever tagged, and whose it is

Tag	Customer	Label	Material	Colour	Area
No carpets tagged.

Store

Show

Stock value

—

Below reorder

—

Consumed (30d)

—

Cost to restock

—

Stock in Hand

Item	Store	On hand	Reserved	Incoming	Reorder at	Status
Nothing in stock.

Store

Below reorder level

Ordered by what is closest to stopping work

	Item	Store	On hand	Short by	Suggested	Last paid	Supplier
Nothing needs buying.

Open purchase orders

Order	Supplier	Ordered	Due	Status	Received	Total
No open orders.

Supplier bills outstanding

Bill	Supplier	Posted	Due	Total	Outstanding
Nothing outstanding.

Consumption

What the two stores actually issued

Item	Quantity	Value	Store
Nothing issued in this period.

Burn by day

By store

Store	Value
No movement.

Search

Show

Staff accounts

Roles, passwords and impersonation — the Desk User form, here

Name	Email	Roles	Desk	Last active	Status
No users.

Bay

Period

Vehicles through

—

Cash generated

—

Average minutes

—

Utilisation

—

Vehicles and cash by day

Busiest hours

By vehicle class

Class	Jobs	Value
No data.

Best customers

Customer	Visits	Spent
No data.

Every occupancy

Job	Vehicle	In	Duration	Total
No history.

Attendant

Period

Jobs worked

—

Credited value

—

weighted by crew split

Trips run

—

Commission paid

—

Work by day

What they do most

Activity	Times	Last
No activity logged.

Jobs worked

Job	When	Customer	Vehicle	Bay	Share	Credited	Status
No jobs.